If you want to create a legal lock based on a query, follow the steps above. Then proceed with these additional steps: In today`s digital society, the vast majority of dispute-relevant ESIs can be found in email records. Therefore, it is in your best interest to carefully document and maintain all company-related email communications so that they are easily accessible in the event of an eDiscovery request or litigation. There are two main forms of email record retention – email logging and email archiving – each with its own advantages and disadvantages. The challenge for organizations is to streamline litigation management for Office 365 to reduce costs and minimize the workload for legal and IT teams. For many organizations, Office 365 Native Legal Retention may not provide the flexibility, centralized control, and time-saving features needed to speed up eDiscovery and make it easier to conduct disputes in Office 365. This is where Mimecast can help. It should be noted that although they achieve similar results, a legal lock in Office 365 should not be confused with a retention policy in Office 365. Although both prevent the specified ESI from being deleted, a dispute in Office 365 can be manually enabled and disabled, come with fewer mailbox restrictions, and allow data recovery. This is where O365`s legal retention and eDiscovery tools can present challenges for legal team members: While most email hosting services, including Microsoft Outlook, offer native email archiving features, it`s a good idea to use a dedicated third-party archiving solution. Both approaches free up valuable storage volume, but third-party email archiving solutions typically offer advanced features, such as a central repository for all data (including PST files and backups), granular search and sorting, the ability to track multiple custody simultaneously, documented archiving processes, and more.
Of course, you can still surpass your old-fashioned holding process. But the countless personalized emails, Excel spreadsheets, and inclusion questionnaires can turn traditional legal retention notices into a tedious assignment. Automation should therefore remain at the forefront. On the Manage Dispute Suspension flyout page, select the Enable dispute suspension check box, and then enter the following optional information: Under Litigation, verify that litigation hold is enabled. Setting up an eDiscovery suspension means you`re ready to deal with any legal challenges you face in the future. If you don`t have these processes in place, you`re at risk both legally and financially. If you are unable to provide evidence of your data retention and investigation processes, you risk a fine. If there is no dispute in an Inbox when the end user deletes information, the deleted documentation cannot be recovered. Here`s what happens when you create evidence preservation. A Notice of Litigation Hold is a letter sent by a company`s legal department to employees in the event of a new or ongoing litigation in which the company is involved. This notice advises employees to retain physical or electronically stored information (ESI) that may be relevant to the legal case, not to destroy or delete it.
This is done to obtain information that streamlines a legal team`s investigative process. You may encounter a situation where the location of your search content is part of multiple suspensions in the same case. In this case, using the All Cases content option would combine or operator suspend requests to ensure that all locations are searched. eDiscovery collections are very common in some countries, such as the United States, but less common in others. This can be a challenge when a holdback has users from multiple countries, as each country has its own privacy laws that must be respected. On the properties fly page, click the E-mail tab, and then under More Actions, click Manage Hold for Litigation. Now that you understand the options and how they work, learn how to create a legal eDiscovery hold in Microsoft 365. It should be noted that there is a difference between an Office 365 content search and an eDiscovery queue. It`s also important to note that in almost every situation, this isn`t something a normal end user would do. This would be an IT administrator or, depending on how permissions were configured within the organization, a member of a legal team.