“I confirm that this is an authentic copy of the original I saw.” For example, if one of your parents signs a power of attorney, they may have decided that you will be the one to handle all the matters – this means that you have been given authority. However, various documents are required for the power of attorney. It all depends on the company or bank and the policies it has. Some of them may agree to a faxed copy. Others will be different and will require a certified copy instead. Many states allow notaries to make certified copies of documents as long as the original document is not a publicly registered document. Documents that clients can have certified by a notary include contracts, letters, settlement statements, agreements, and sales contracts. This list is certainly not exhaustive. During the 19th century. In the nineteenth century, a variety of competing technologies were introduced to meet the copying needs of the office. The technologies most commonly used in 1895 are identified in an 1895 description of the New York Business College curriculum: “All important letters or documents are copied into a letter book or carbon copies are made, and it is also taught in the use of the mimeograph and other labor-saving office equipment.”  What if your authorized notarial obligations do not include making certified copies of documents? Alternatively, the document manager may swear/confirm that a copy he has made of an original document is an authentic copy. The document manager would make a written affidavit (declaration) attesting that he has made an authentic photocopy of the original document, and the notary would take an oath/confirmation from the custodian on the veracity of the affidavit and complete the jurat.
Notaries are often asked to make a certified copy of an original document. However, not all states allow notaries to perform this act. Not all documents can be certified by a notary. The following discussion will help you navigate these sometimes murky waters. Each retirement care provider has specific rules about who can and cannot certify a personal document, but in general, you should find that the following can help: The person certifying your document must write the following on the copy document: “I confirm that it is a genuine reflection of the person`s name and that this document is certified as true to the original I have seen.” Medical records Medical records kept in a doctor`s office or hospital are not public records; Therefore, you are allowed to make certified true copies of the original documents. It may be preferable for the party to request copies from the doctor or hospital due to confidentiality concerns. A notary clerk of the office could make the copies. Can`t the notary certify your copy? Even if this happens, the notary can still offer you help. In some situations, if you need to have the notary confirm that the copy of a document is correct, it is possible.
For important documents like a birth certificate, it`s best to keep the original securely in a locked box, or you can send a certified copy to anyone who needs it. A certified copy of a birth certificate is used as an original if you are applying for a passport, marriage certificate, driver`s licence, or if you need to present one of the “two forms of identification,” which is required by many regulations. Let`s say you need a copy of your high school diploma, but you live in Michigan. Well, as long as the school manager can indicate that your diploma is correct, the notary has the opportunity to confirm the statement. You can also verify the accuracy of the copy and then obtain a certified statement. Generally, certified true copies are required for judicial or official government purposes and, in some cases, even for commercial purposes. They are used to keep original documents, such as identification documents, while only a copy of these is given to meet certain requirements. Giving original identity documents would not be ideal. Step 3 – Make a copy of the document on white paper; Do not use colored paper.
Do not make a color copy that looks like the original. Use your copier`s default black and white setting. If the customer brings you the copy, check the copy carefully and compare it to the original to make sure the copy is a genuine copy. Step 4 – Use the right notarized certificate to make a certified copy. Or, if you prefer, use a stamp on the copy that contains your legal notarized confirmation word for this type of act. If you cannot use a stamp, you must attach a notarized certificate in bulk. If you are using a free certificate, be sure to add credentials to the end of a vague certificate that resembles the following: “Attached to (document name). Number of pages including this ____. Date of document, if applicable:____.
Signatories, if applicable: _____ Step 5 – Complete certification. Step 6 – If your state requires you to keep a journal of notarial deeds, ask the clerk to sign the notary`s book after recording what was attached to the certificate, the number of pages, the date of the original, and the names of the signatories, if any.